College Services
The Dean’s office provides administrative support for the efficient operation and delivery of critical services to the college through its Ag Business Center and IT office.
- College Financial Services – Provides financial and budgeting services.
- Human Resources – Plans, develops, implements and evaluates Human Resource practices.
- Research and Grants – Assist with budget, budget justification, and scope of work; help navigate CSU systems and requirements; Help fill out the proposal packages to comply with the RFP guidelines; and Adhere to Federal grant administrative guidelines.
- Information Technology – Plan, develop, and maintain the college’s IT infrastructure
- Communications – The college communications team is formed in partnership with University External Relations. We assist, plan and provide communications assets to distribute via multiple platforms.
Select a category below for more information
All materials needed in another accessible format can be made available upon request.
Purchasing
- Official Function, Training and Recruiting Form
- PCARD webpage
- PCARD/Purchasing Request or Reimbursement Form
- PCARD/Purchasing Request or Reimbursement with Official Function Form
- Purchase or Sale of Feed Form
- Purchase or Sale of Livestock Form
Campus
- Business & Financial Services
- Transportation Services-Motor Pool
- Vehicle Reservation Request Form
- Official Function, Training and Recruiting Form
Travel
All materials needed in another accessible format can be made available upon request.
TimeClock Plus System
- For hourly employees and all salaried employees (except Graduates and Postdoctoral Fellows)
- Training Guides and Schedule (http://hrs.colostate.edu/timeclockplus/)
- Information and Updates for HR Liaisons (http://hrs.colostate.edu/hr-liaisons/timeclockplus.html)
Frequently Used Forms
- Associate Data Collection Form – affiliate, visiting scientist, joint and guest
- New Employee Onboarding Checklist
- Hourly Employment Form
- Authorized Volunteer Appointment plus Waiver/Release of Liability
- Employee vs. Independent Contractor Form
- Social Security Number Request Form F-1/J-1 Students
Other Informational Links
FY19 Fringe Benefit Rates (pdf) and FY19 Benefits Eligibility Chart (pdf) or visit B&FS http://busfin.colostate.edu/costaccounting.aspx
Digital Measures/FSAS Administrative Professional Evaluations and SC statements
Kuali Coeus Conflict of Interest and Conflict of Commitment/Annual Role and Responsibility Survey
- Please visit the Administrative Applications and Resources (AAR) for direct link login. Additional information and forms may be found on the Provost website under header “Conflict of Interest and Conflict of Commitment”: http://provost.colostate.edu/faculty-administrative-professionals/
Pre-Award Proposal Support
We are a grant facilitation team that acts as a liaison between the PI and Office of Sponsored Programs (OSP). Our main objectives are to:
- Assist with the business section of the proposal (budget, budget justification, and scope of work);
- Help navigate CSU systems and administrative requirements;
- Help fill out the proposal packages to comply with the RFP guidelines; and
- Adhere to Federal grant administrative guidelines.
Our hope is that if we can take on some of the administrative burden, this will free up time for the PI to focus on the narrative, which will culminate in high- quality proposals. In order to do this effectively, we need to be aware of potential proposals early on in the process. So, please let us know what you have coming up as soon as you start planning.
Post-Award Resource
We utilize our experience, education, training and contacts to provide interpretations of OMB guidance for grants administered by the College of Agricultural Sciences. In this capacity, our main focus is getting accurate and consistent information to the Fiscal Officers who request it.
Basic Proposal Preparation Steps
- Contact Pre-Award Support as soon as funding opportunity presents itself (this may be formal – published; informal – email or verbal).
- Complete a CAS ABC Proposal Request Form and return the completed form to the pre-award team: ProposalRequestForm. Please include the sponsor Request for Proposal (or links to the RFP) if available.
- Read RFP and discuss questions/concerns.
- Prepare initial budget and justification.
- Work with Pre-Award team to finalize budget in Kuali Research (KR).
- Send Business Section of proposal to OSP for final review. This generally refers to a budget, budget justification and draft Summary, scope of work or Proposal Narrative. Ideally this should be completed a week before the submission deadline.
- Work with the Grant Facilitation Team to complete any required supplemental documentation.
- Route KR record for certification and approval. This means that the budget and budget justification are approved by OSP and final. Routing should be started at least 3 business days (24 working hours) before the proposal is due to the sponsor.
- Submit to OSP for final review. It is highly recommended to have the final application package to OSP at least 1 day business day (8 working hours) prior to the deadline. Remember that systems do go down and as that deadline gets closer, alternative options disappear.
- Proposal submitted.
We understand that the above steps are not always completed in this order. While we hope each proposal process starts with early contact from the PI and ends with the proposal submitted, we know from experience that this is not always the case. So, whatever steps (side steps, back steps, no steps) that your proposal takes, we are here to guide you.
For a list of current funding opportunities, visit our external funding page
The Grant Facilitation Team
- Cliff.Schulenberg@colostate.edu 970.491.0926
- Reagan.Lu@colostate.edu 970.491.6953
- Catherine.Douras@colostate.edu 970.491.3095
Our Roles
- Pre-Award Proposal Support
- Post-Award Resource
Remote Access
- Duo two factor authentication
- SSL on the University Secure server (remote Desktop, File Shares and VPN)
Video Conference
Help and FAQ
IT Staff Links
You can find us on the second floor in the northwest corner of the Shepardson building (Room 227). We maintain three undergraduate computer labs in Shepardson and NESB and four graduate computer labs in Shepardson, Clark, Plant Sciences and Animal Sciences. We are located in Shepardson 227. We also maintain network and back-end systems placed throughout the college.
IT Governance
To assure systems match expectations in the college, the IT Director moderates two governing committees, per College Code. the student run Charges for Technology committee, and the faculty Computer Technology and Telecommunication Committee. the IT group also solicits and receives feedback from Dean, Associate Deans, Department Heads and the rest of the college.
Lab Hours
| Shepardson 222 (26 Computers) | and 218 (42 Computers) | |||
|---|---|---|---|---|
| Fall/Spring Lab Hours | Summer Lab Hours | |||
| M-R | 7:30AM – 11 PM | M-F | 7:30AM – 4:30 PM | |
| F | 7:30AM – 7PM | Sa-Su | Closed | |
| Sa | 10AM – 5PM | University Holidays | ||
| Su | 12PM – 11PM | Su-Sa | Closed | |
| NESB B112 (38 Computers) | Animal Sciences 153 (20 Computers) | |||
| 24 X 7 | Keyless Access. Open to all College of Ag students with chipped ID card (contact AgHelp with access issues) | M-F | 7:30AM – 10:00 PM | |
| Sa-Su | TBD |
Storage
- Connecting to campus research data storage (RSTORE) Windows Mac
- Data Management
- Globus connector
Computingr resources
- Find university and college branded design resources in the College Toolbox
- Contact the communications team: ag-comm@colostate.edu
Web Support
Login to AG-Comm email account
College Resources
University Resources
Diversity Resources
Operational Codes
